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Event Coordinator 10567 New York, NY 2/12/2020 2:32:00 PM

Contractor - W2

Job Description

NYC Proctor Coordinator Job Description
The goal of the our team is to educate businesses of all sizes how to leverage Social Media to build and grow their businesses. The Blueprint team is entrepreneurial-minded and dedicated to delivering the ultimate learning experiences for partners across multiple channels. Our mission is to democratize scaled education for businesses big and small.          
Blueprint consists of 3 pillars: Online (eLearning), In-Person (Blueprint Live and Blueprint Spotlight), and Blueprint Certification. 
Blueprint Online provides a set of foundational online courses that serve as the one-stop place for agencies, clients, marketing partners and SMB’s to go for all things Facebook marketing.
Blueprint In-Person is the in-person training program taught in a workshop format that teaches how to take the foundational principles taught within the eLearning and apply them to client or business problems with the feedback/supervision of Facebook trainers. 
Blueprint Certification is a rigorous, exam-based program that certifies advertising professionals in advanced-level Facebook marketing skills.
Project Description (Business Need and Deliverables): 
Looking for a coordinator to serve in a supporting role for all three pillars of the Blueprint In-person program and those who execute them in the region. Primary focus on supporting the North American region with secondary responsibilities of supporting the other regions globally.
  • Support regional events within the USA/Canada, working with vendor agencies to source venues, catering, AV and any other resources needed for the event.
  • Manage the scheduling, invitations, materials and logistics for all regional in-person programs.
  • Work with internal partners to execute events, from set-up to on-the-ground support, to data analysis of survey & attendance feedback.
  • Set up Certification events including testing software & internet bandwidth, setting up laptops and proctor audience.
  • Maintain, update and report on regional and global data tracking sheets for all regional in-person programs.
  • Manage purchase order requests and invoice submissions for all events.
  • Manage voucher tool for Certification program; from creation, organization to distribution and maintaining tracking. Act as a POC for internal and external partners on all things regarding vouchers for our region.
  • Minimum of 20% travel across US/Canada to support Certification events.
Skills, Competencies, and Tools Required (must haves):
  • 1-3 years of work experience providing all round event management support and coordination
  • Ability to manage and prioritize multiple projects simultaneously
  • Efficient and organized with excruciating attention to detail
  • Critical thinking and problem-solving skills essential / works well under pressure
  • Ability to deliver high-quality work within tight timelines
  • Excellent communication skills (written and verbal)
  • Self-motivated with the ability to work independently and on multiple initiatives in a fast-paced, constantly changing environment
  • Strong customer service orientation while maintaining a high level of integrity and confidentiality
  • Coordinate course enrollment and scheduling on a long-term and short-term basis
  • Generate standard and ad-hoc reports
  • Proficient in Excel, Word, Outlook
  • Basic troubleshooting IT skills preferred, especially email, spreadsheets, and exam delivery software
  • A good sense of humor, a positive attitude and great teamwork skills
Other (nice to haves):
  • Bachelor's degree or similar work experience
  • Digital marketing experience

Job Requirements